PIM media

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In no particular order

Situating Personal Information Management Practices within an Organization (Manuel Pérez-Quiñones)

Google Tech Talk December 4, 2009


Presented by Manuel Pérez-Quiñones.

Personal Information Management (PIM) practices are the behaviors that we follow when we organize our information. This often includes emails, documents, bookmarks, pictures, etc. Research in PIM has identified a common set of activities that require support: encountering information, organizing information, filing/archiving, and reusing information. Different tools must provide different kinds of support for each one of these activities.

PIM practices become easier if the organization provides some infrastructure to alleviate the difficulty of these activities. But a larger value is that the organization can leverage these personal practices to improve the effectiveness of others and to capture that elusive corporate knowledge in an easy way.

In this talk, I will describe previous work in PIM and highlight how some of the PIM practices can be supported and leveraged from the organization point of view.


About Perspectivas Speaker Series: Perspectivas is a speaker series aimed to empower and inspire individuals by providing 'mentoring at scale'. Latino scientists and professionals share their perspectives on careers, work-life balance, and how they've achieved personal success.


Structuring Personal Information When Everything Can Be Saved and Searched... (William Jones)

Google TechTalks May 17, 2006 William Jones

William Jones is an Research Associate Professor in The Information School at the University of Washington where he manages the Keeping Found Things Found project (funded by the National Science Foundation , http://kftf.ischool.washington.edu/index.asp; see also http://pim.ischool.washington.edu/). ABSTRACT Many people are curators, consciously or not, of large and growing collections of personal information. People collect articles, books, magazines, recipes, songs, pictures, etc. They collect still more information with no clear subordinating category other than "stuff". Or, perhaps more accurately, the information itself "collects". People can have gigabytes of storage representing email messages, electronic documents and various other files. They may have large numbers of references that point to information on the Web. And people often still have large amounts of information on paper. This talk will describe exploratory research to understand better how people manage ever larger collections of their personal information, the kinds of problems people encounter as they do so, and the kinds of support people need in order to "manage" better ? to manage not only the information but the various activities for which this information is needed.


Deborah Barreau: Interview: Personal Information Management

Deborah Barreau, Professor at UNC-SILS, discusses knowledge management and personal information management.


Mental Workload at Transitions between Multiple Devices in Personal Information Management (Manas Tungare)

Knowledge workers increasingly use multiple devices such as desktop computers, laptops, cell phones, and PDAs for personal information management (PIM) tasks. This paper presents the results of a study that examined users' mental workload in this context, especially when transitioning tasks from one device to another. In a preliminary survey of 220 knowledge workers, users reported high frustration with current devices' support for task migration, e.g. accessing files from multiple machines. To investigate further, we conducted a controlled experiment with 18 participants. While they performed PIM tasks, we measured their mental workload using subjective measures and physiological measures. Some systems provide support for transitioning users' work between devices, or for using multiple devices together; we explored the impact of such support on mental workload and task performance. Participants performed three tasks (Files, Calendar, Contacts) with two treatment conditions each (lower and higher support for migrating tasks between devices.)

Workload measures obtained using the subjective NASA TLX scale were able to discriminate between tasks, but not between the two conditions in each task. Task-Evoked Pupillary Response, a continuous measure, was sensitive to changes within each task. For the Files task, a significant increase in workload was noted in the steps before and after task migration. Participants entered events faster into paper calendars than into an electronic calendar, though there was no observable difference in workload. For the Contacts task, time-on-task was equal, but mental workload was higher when no synchronization support was available between their cell phone and their laptop. Little to no correlation was observed between task performance and both workload measures, except in isolated instances. This suggests that neither task performance metrics nor workload assessments alone offer a complete picture of device usability in multi-device personal information ecosystems. Traditional usability metrics that focus on efficiency and effectiveness are necessary, but not sufficient, to evaluate such designs. Given participants' varying subjective perceptions of these systems and differences in task-evoked pupillary response, aspects of hot cognition such as emotion, pleasure, and likability show promise as important parameters in the evaluation of PIM systems.

An Interview with Diane Kelly

Dr. Diane Kelly, Assistant Professor in SILS discusses her research in information retrieval. Empirical studies of relevance feedback and information seeking are described. Teaching of research methods and the IRB process.


The World is at My Doorstep...Any My House is a Mess: Putting Our Information In Its Place in a Digital Age (William Jones)

Produced by: Microsoft Research 07/10/2008

Description: We need to get our own house in order!" "House" stands by metaphor for those things that are of us, near us or owned by us - those things that ought to be under our control. One thing we might hope to get in order is our own information. The world of information out there is mostly beyond our control. But can we manage our own "houses" of information? This is a basic question of personal information management or PIM that drives the ongoing work of the Keeping Found Things Found (KFTF) group at UW. In this talk, I review results of two recent fieldwork studies of the KFTF group. One study involves a "within-participant" comparison of tag-based vs. folder-based models of personal information organization. A second study explores the reasons for the abandonment ("I give up!") of well-intentioned systems of PIM. I will also give a demo of the Personal Project Planner which provides an integrative, document-like overview to the file system (Vista) as a means to explore the notion that effective organization of personal information can emerge as a by-product of project planning.

Speaker(s): Dr. William Jones, research associate professor, Information School, University of Washington


Personal Information Management vs. Resource Sharing: Towards a Model of Information Behavior in Social Tagging Systems (Christian Wolff)

Author: Christian Wolff, Institute for Information and Media, Language and Culture, University of Regensburg published: June 24, 2009, recorded: May 2009

Evaluating long-term use of the Gnowsis Semantic Desktop for PIM (Leo Sauermann)

Author:Leo Sauermann, German Research Center for Artificial Intelligence

published: Nov. 24, 2008, recorded: October 2008

The Semantic Desktop is a means to support users in Personal Information Management (PIM). Using the open source software prototype Gnowsis, we evaluated the approach in a two month case study in 2006 with eight participants. Two participants continued using the prototype and were interviewed after two years in 2008 to show their long-term usage patterns. This allows us to analyse how the system was used for PIM. Contextual interviews gave insights on behaviour, while questionnaires and event logging did not. We discovered that in the personal environment, simple has-Part and is-related relations are sufficient for users to file and re-find information, and that the personal semantic wiki was used creatively to note information.

In-Use 2: Semantic Desktop 2.0: The Gnowsis Experience (Leo Sauermann)

Author:Leo Sauermann, German Research Center for Artificial Intelligence published: Feb. 25, 2007, recorded: November 2006

RDFa - Bridging the Web of Documents and the Web of Data (Michael Hausenblas)

Author: Michael Hausenblas, DERI Galway, National University of Ireland, Galway published: Nov. 24, 2008, recorded: October 2008

Gnowsis (Leo Sauermann)

Author:Leo Sauermann, Gnowsis published: Jan. 18, 2010, recorded: December 2009